Position Title:                                   Accountant & Procurement Specialist

Organization Structure:                   Reports to Director, Finance & Administration

Job Status:                                        Full-time 

Number of Positions:                       1

Location:                                           Etobicoke

Wage rate:                                         $30.00-$33.00/hour for 40 hours/week

About Polycultural

Be a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

Polycultural offers a comprehensive benefits, including paid time off at Christmas (for eligible employees), employer paid Extended Health and Dental, RRSP match, Employee Assistance Program (EAP), and WorkPerks!

Scope                   

Reporting to the Director, Finance and Administration, this role requires a candidate who is well-versed in Finance, Accounting, and Procurement. The ideal individual will demonstrate a high level of professional maturity and judgement, the ability to maintain discretion, and work collaboratively with people at all levels of responsibility within the organization.

Responsibilities include but are not limited to:

• Point of contact between Agency and suppliers
• Assist in developing and maintaining timely and accurate financial statements and reports that are appropriate for the users and in accordance with funder requirements, internal policies, and Generally Accepted Accounting Principles (GAAP)
• Generate periodic reports, such as government claim forms, balance sheets, profit & loss statements, etc.
• Record vendors invoices and timely reconciling vendors accounts in accordance with internal financial and accounting policies and procedures and ensure compliance
• Record accounts receivable invoices, payments, and maintain customer accounts on timely basis
• Assist in preparing all supporting information for the financial monitoring, audits and liaise with the Director of Finance, Budgets and Reports Manager and the external auditors as necessary
• Document and maintain complete and accurate supporting information for all financial transactions
• Manage and prepare cash flow forecasts in accordance with policies and funder requirements
• Maintain and reconcile general ledger, accounts receivable accounts receivable
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
• Maintain inventory system of donated or purchased goods for program use
• Assist with financial reporting and preparation of financial statements and annual reports
• Assist Program/Project Managers with the preparation of budgets for funding applications
• Provide constant update and feedback to Program/Project Managers on year-to-date program expenses 
• Provide administrative back-up for data processing if necessary
• Report any financial irregularities or departures from internal policies or project guidelines to Director of Finance and Administration
• Manage office procurement, including purchase orders, collection of biddings, and ordering supplies 
• Ensure compliance with the internal procurement policies and procedures
• Prepare and/or follow up purchase orders and send copies to suppliers and to programs/locations originating requests and follow up delivery
• Maintain easy access archiving for all accounting and procurement documents
• Manage inventory receiving, releasing, accounting, and reporting
• Ensure all purchases are in line with Agency policies, procedures, and comply with funder agreements
• Ensure all vendor invoices and receipts comply with CRA guidelines
• Responsible for review, posting staff expense claims, and electronic filing of supporting documents
• Provide back up support for account reconciliations and other data entry as required
• Other duties as required

Competencies

Team Leadership

Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties; works cooperatively with others to accomplish stated objectives.

Continuous Learning

Demonstrates eagerness to acquire necessary technical knowledge, skills, and judgment to accomplish a result or to serve clients’ needs effectively. Has desire and drive to acquire knowledge and skills necessary to perform job more effectively.

Organizational Understanding

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the broader organization.

Communications

Using a variety of communication styles and strategies to foster open communications and the exchange of information and discussion on an ongoing basis.

Technical Expertise

Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.

Planning & Organizing/Time Management

Establishes a systemic course of action for self or others to ensure the accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

Attention to Detail

Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organize time and resources efficiently.

Self-Management

The ability to effectively and responsibly manage your own actions, wellbeing, and time to achieve organizational goals, self-improvement, and personal growth. To maintain an effective work/life balance in response to a stressful, challenging, and dynamic work environment.

Problem Solving

Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.

Initiative

Does more than is required or expected in the job; displays original thinking and creativity; demonstrates resourcefulness to enhance services and program delivery, independently seeks increased job responsibilities, identifies potential problems or shortcomings and offers constructive solutions to advance the quality of services within the agency.

Qualifications & Experience

• University degree or diploma in Finance/Accounting Management
• 3-5 years of relevant work experience in accounting/procurement role with hands-on experience in providing financial analysis to drive key business decisions
• In-depth knowledge and understanding of income statement and balance sheet
• Excellent computer skills with the use of Excel and MS Word
• Demonstrates track record of success in a large, complex, and diverse environment that is related to community services is a strong asset
• Outstanding organizational skills and ability to manage multiple projects simultaneously with attention to detail
• Demonstrates ability to work independently and to be effective at both leading and participating in a collaborative team setting
• Strong knowledge of the immigrant service sector is an asset

Other requirements 

• A satisfactory Vulnerable Sector Police Check (completed when an offer is made)

In support of persons with disabilities, Polycultural asks that job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources, if contacted for an interview/testing, so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance in sending your resume due to a disability, please contact Human Resources directly.

We thank everyone for their interest in Polycultural; however only those selected for an interview will be contacted.

Polycultural Immigrant & Community Services hires on the basis of merit and is committed to employment equity.

No phone calls please.